Determine occupants
Identify all individuals who use the space, including anyone not paid by the University. Anyone that uses the space on a regular basis should be identified. Individuals who use the space on a non recurring basis for a material amount of time should also be identified.
Determine funding sources
Classification of space must be consistent with the coding of the expenses that support the activities in that space so it is necessary to determine the funding sources of the occupants of a room. However, individuals who use a room but are not paid by the University must still be taken into consideration when assigning functional use percentages (e.g. unfunded students or visiting faculty).
Determine how the occupants use the room
What a person does in a particular room determines how that room should be coded. A person can work in multiple rooms and do different activities in each room. For example, a faculty member may use a research lab for organized research and a classroom for instruction.
Consider the extent of use by each occupant
A person working in a lab 15 hours a week for four months should be counted much less than someone who works in the lab 40 hours a week for the entire year.